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Buckeye Partners
New York City, New York, United States
12 days ago

Description

Founded in 1886, Buckeye Partners, L.P. has a proven track record of stability and success.  We pride ourselves on the laser focus we apply to safely providing service and value to our customers, operating under a strong set of values, and empowering our employees to make decisions. We have a tenacious commitment to environmental responsibility and regulatory compliance in all that we do.

It is our internal culture that sets us apart from other companies.  Our goal is to provide our employees with a greater span of responsibility, the ability to make decisions, and access to experts to help you build your skills and experiences.  Each of our career tracks provides employees with the ability to innovate and be a significant contributor from their first day on the job.

Role Summary:

The Senior Executive Assistant role is primarily responsible for assisting executive-level management in all areas of administrative support. 

Responsibilities & Essential Functions include:

  • Responsible for managing and maintaining schedules, requiring interaction with both internal and external executives and assistants, as well as other parties, to coordinate a variety of meetings.
  • Answer and direct incoming calls to appropriate party promptly and efficiently.
  • Communicate and handle outgoing electronic communications for the assigned groups.
  • Assist with preparation of presentation and other meeting materials.
  • Review and summarize analytical reports and documents for the assigned groups including, but not limited to, budgeting documents.
  • Assist in drafting initial budget forecasts for the assigned groups.
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
  • Arrange travel schedules and reservations for executive management as needed including arranging transportation for company executives and visitors as necessary.
  • Develop reconciliation reports for company credit card accounts.
  • Maintain department files and records as required.
  • Maintain internal company sites such as SharePoint and contract management site.
  • Initiate and draft routine communications on corporate actions.
  • Support other department’s administrative needs as necessary.

About You:

To be successful in the Buckeye culture, our employees must Possess excellent communication skills, both written and verbal. You must be able to work independently. You must also be able to exercise tact, discretion, and professionalism when dealing with internal clients and external counterparties (customers, vendors, etc.), as well as when handling sensitive and confidential information.

Buckeye Partners wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of our employees and results in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.

About Us:

Buckeye Partners, L.P. is the logistical solutions partner of choice for the global energy business and one of the nation’s largest independent petroleum products pipeline transportation and terminalling service provider; our strength is to create centers of expertise around our products, technologies and client needs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. Please view Equal Employment Opportunity Posters provided by OFCCP on the following website: http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm



Requirements

Position Requirements:

  • HS Diploma or equivalent required.
  • Bachelor’s Degree in business related discipline is a plus.
  • 6+ years progressive administrative experience at the executive level required.
  • Experience supporting and interacting with senior level management required, preferably at the executive level.
  • Experience utilizing MS Office to provide administrative support is required.

Certificates & Licenses:

  • Notary public preferred.

Other Skills, Attributes and Abilities:

  • The position requires the ability to assist and interact with Executives in an articulate, professional manner.
  • Incumbents must exercise professional verbal and written communication skills. Must be able to positively represent the company at all times.
  • Discretion and tact is required in dealing with sensitive issues.
  • Must possess a high degree of organizational skills and have the ability to handle multiple tasks at once.
  • Must be able to adapt and make critical decisions quickly and be able to handle multiple tasks simultaneously.
  • Ability to transcribe in shorthand is a plus.

Essential Functions:

  • This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
  • This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
  • This position requires compliance with all personnel policies.

Job Information

  • Job ID: 59838011
  • Location:
    New York City, New York, United States
  • Position Title: Senior Executive Assistant
  • Company Name: Buckeye Partners
  • Industry: Energy/Utilities/Gas/Oil/Electric
  • Job Function: Administrative Support
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: H.S. Diploma/Equivalent
  • Min Experience: Over 10 Years
  • Required Travel: 0-10%
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